Archive for the ‘LibreOffice’ Category

How to number an existing document

Suppose you have a long document that you wrote with LibreOffice Writer (LO) but you forgot to number the pages and now you want to number them.  You can do it.  Here is how.  Take it slow.

  • Open the document
  • Click on Format, then Page, then select the Footer Tab
  • Check the “Footer On” box, then click on “Apply” then click on OK
  • Scroll to the bottom of the first page and put the cursor in the footer area.  This should take one click in that area.
  • Click on Insert, Click on Fields, Click on Other
  • In the Document tab, highlight “Page”
  • In the Middle Column highlight “Page Numbers”
  • In the Right Column Highlight “Arabic”
  • Click on the “Insert Button”
  • Click on “Close”

This procedure will put page numbers in the footer at the bottom of each page.  I tried this procedure with LO documents and also some old documents that were made with other word processors such as Word Perfect 5.1, etc.  Worked fine.


My friend cannot read my .odt document file

When you make a document using LibreWriter and save it, it defaults to its native format, “your document.odt.”  This format has the file extension of .odt and usually cannot be read by programs that are running in  Windows such as “MS Word.”  You could encourage your friend to download and use either LibreOffice for Windows, or OpenOffice for Windows.  Then he could read the format easily.  If that is not an option, it is easy for you to send the file to him in an different format.

Open your file.  Click on file.  Click on “Save As.”  A file dialog with open.  Look near the bottom at the “Filter” slot.  Click the little arrow that is to the right of the filter slot and choose a different format.  You might try “Microsoft Word 97” or “Rich Text” for example.  In the next dialog box, click the button that corresponds to the format that you chose.



How do you make a hyperlink?

Open your web browser and browse to the page that you want to link too.  In the address slot of the browser, highlight the address and hit CTRL-C to copy the link.

Now go back to your document in LibreOffice.  Highlight the word or phrase that you want to use as a link hot spot.  For example, in this sentence you could highlight the phrase “go back to your document.”  While it is highlighted, click on Insert. Click on Hyperlink.  Place the cursor in the target slot that is provide and paste the URL into the slot by hitting CTRL-V.  It should look something like this

In the “Frame” slot, you can select _blank (or experiment with the others)

In the “Text” slot, type what you what to see when you point at the link.

You can TEXT the link while in your document.  Simply point to it, hold down the CTRL key and then click.  Your browser should open to the web page that you linked too.  You may have to have your browser open already for this to work….seems a little buggy.

NOTE…. if you want to save a few clicks, you can click on the Hyperlink Icon in the task bar instead of clicking insert, then hyperlink.



How to set up new file folders

This is easy.  Click on file.  Click on open.  The file navigation box will appear.  RIGHT click in the open area and select “Create New” then click on Folder.  Type the name of your new folder.  You may have to navigate around a little to get the new folder to appear where you want it to be.

It is easier to manage files and folders using your file manager.  I use “Dolphin.”


Bullets, dashes, arrows, widgets

For real bullets used in outlining do the following.  Click on View.  Click on Toolbars.  Check on “Bullets and Numbering.”  A toolbar will appear at the bottom of the window where you can access a whole bunch of bullets and outlining features.  Un-check to clear the toolbar.

Arrows, Dashes and Icons can be found in the “gallery.”  In the icon toolbar (right under the English menu) look for the icon that is labeled “Gallery.”  You see the label when you point to it.  Click on this icon and a large set of symbols and icons will appear.   To use one, put your cursor where you want it to appear in your text.  Point to the one you wish to use and RIGHT click on it.  Then select “copy” and the icon will appear in your text.  These work like small pictures.  You may have to resize it just like you do a photo.  Then you may have to reposition it.  This are a little annoying to use in my opinion.  It is hard to get them to stay where you want them.

In this photo it is the 2nd Icon from left, top row

In this photo it is the 2nd Icon from left, top row

There is also a Character Map built into Kubuntu Linux.  To use it in your document do the following.  Hold down the ALT key and press the function key F2.  A small window slot will appear at the top center of the screen.  Type the word Character and a drop down will appear.  Select “Character Selector” and an app will appear in a box.  You can select your font that you want to use and see all the characters.  Drag and drop characters from the box into your text.

Character Mapper

Character Mapper





How to delete files with LibreOffice

Pretty easy.  Click on File.  Click on Open.  Highlight the file that you want to delete.  RIGHT click on the file, then select “Move to Trash.”

This is not the best way to delete files.  The best way is to use a file manager program such as Dolphin.


How to make a PDF

Open LibreOffice and create a document in the usual manner, or open an old document.  Edit the document to get it to look exactly like you want your PDF to appear.

Save your file in the usual manner.

To make the PDF, Click on File.  Click on “Export as PDF”.  An option box will appear with lots of tabs and options.  For now, simply click on the “Export” button on the bottom thus accepting all of the default values and options.  When you have time, you can play with all the options to see what they do.  This will open the standard file name dialog box.  Notice that in the “Filter” slot, PDF is indicated.  Place a good file name in the “Name” slot and click on the “Save” button in the lower right corner of the dialog.

Using your favorite file browser (I use Dolphin), navigate to the folder and locate the new PDF file.  Double click on it and view the file with your default PDF reader.  If the file needs more work, then go back to LO, edit the file, and export it again.

Don't forget your file name

See PDF indicated in the filter slot


How to create an HTML file?

Create a document in the usual way  and set it up the way you want it to look.

Save the file the usual way and give it a file name.  You will use this as a backup if the HTML does not come out as you intended.

Now, Click on File.  Click on Save As.  Then observe  the “Filter” slot that is located right under the “Name” slot in the dialogbox. Notice that there is a small arrow on the far right of this slot.  Click this arrow and scroll way down until you find HTML as shown in the picture below.  Make sure your file name shows in the “Name” slot.   Finally, click on the “Save” button that is in the bottom right of the dialog box.

Check your work by opening the file in your favorite browser.  It is a good idea to try several browsers to see how each one displays your file.  If you do not like the results, edit the file and try again.  If it seems beyond repair, load your original file and start over.

Click on the arrow to the right of the slot

Notice that HTML shows in the slot


Where is the thesaurus?

Easy… Select a word in your text, then RIGHT click on it….click on Synonyms, then either pick your word or select Thesaurus.   (Is that some kind of Dinosaur??)  You can a substitute word from the list that appears.


How use a photo in LibreOffice

Move your cursor to the place in your text that you want the picture to appear.

Click on Insert.  Click on picture.  Click on “from file.”  Navigate to the picture you want and click on it.

If the picture is the wrong size, you can change the size immediately.  Point to one of the corners.  Hold down the shift key.  Click and drag the corner to the size that you want.  The shift key forces the resize action to maintain the proper proportions.

You can also move the picture around by just clicking on it and dragging it while you hold the mouse button down.